The Canadian Bankers Association is the voice of more than 60 domestic and foreign banks that help drive Canada’s economic growth and prosperity. The CBA advocates for public policies that contribute to a sound, thriving banking system to ensure Canadians can succeed in their financial goals. www.cba.ca

Job Title: Senior Administrative Assistant
Division: Financial Stability & Banking Policy and Strategy Marketing & Communications
Location: Toronto

Overview

The Senior Administrative Assistant reports to the Senior Vice President, Financial Stability & Banking Policy and the Senior Vice President, Strategy Marketing & Communications and provides administrative support to both Senior Vice Presidents and their teams.

Description of Responsibilities:

Supports the Director of Administration, including:

• Provide general administrative support including managing the Senior Vice President’s calendar, the design and presentation of briefing materials, analytical matrices, and slide presentations
• Provide ongoing administration for the division’s policy and advocacy files
• Prepare Member Portal postings to committees
• Track members’ approval and comments on submissions sent to committees for approval; prepare submissions for the Senior Vice Presidents signatures
• Prepare documentation and briefing materials required by the Senior Vice Presidents, following up where required to ensure that documents due from various areas are provided on a timely basis
• Coordinate the preparation of speaking notes, presentations, and meeting material for the Senior Vice President
• Schedule internal and external meetings, schedule senior committee meetings, specialist and working groups, as required
• Although limited, book travel arrangements; preparing detailed itineraries for external meetings and travel
• Prepare and process expense reports and manage divisions’ financial accounts
• Direct incoming mail and materials to staff in the division, highlighting those that are urgent
• Proactively seek process improvements for the division
• Work collaboratively to create effective processes and efficiencies with the Senior Assistants and provide absence back-up, when required

Key Qualifications, Abilities and Skills:

• Minimum 5 years of experience in a senior administrative role supporting executives
• Excellent judgement/discretion and problem-solving skills as well as flexibility in terms of responsibilities and time
• Strong organization, administrative and secretarial skills, with a commitment to taking initiative to make processes more efficient and effective
• Computer literacy – Advanced knowledge of Word, Excel, PowerPoint, and the Outlook system, as well as design systems, and video conferencing technology
• Strong verbal and written capabilities
• Ability to work to very tight timelines, with accuracy and a highly developed attention to detail
• Ability to work with all levels of management and the CBA's large and varied client base
• Ability to work independently, assume responsibility, and take initiative
• Ability to speak and write French is desired for this role

To apply

To apply for this position, please send your resume to talentmanagement@cba.ca, quoting the position title.